Linking or copying content items to site areas

When a content item is first created, you must select a site area to save the content item under. You can link content items to other site areas using the Link and Add Links buttons. You can also copy a content item to a different site area using the Copy button.

When you link a content item to other site areas, changes made to the content item will appear everywhere the content item is linked to. However, if you copy a content item, a new content item is created and the link between the original content item and new content item is broken.
Note: Template maps

When choosing a site area to link a content item to, ensure that the site area you choose has a valid template map between the authoring template and presentation template you would like to use with the selected content item.

Using the Link button

  1. Select the content items to link to other site areas.
  2. Click Link.
  3. Click Add
  4. Select the site area you would like to add them to:
    1. Items you don't have sufficient access to select will be greyed out, however if these items have children you can select, you will still be able to navigate down to select them.
    2. If the selected site area has existing children, you then select how to add the content item within the site area:
      • Select First child to link the content item as the first listed content item within a site area. Then click OK.
      • Select Last child to link the content item as the last listed content item within a site area. Then click OK.
      • Select Before specified child to link the content item before the selected child item. A further selection dialog will open below if this option is selected. Select a child item and then click OK.
      • Select After specified child to link the content item after the selected child item. A further selection dialog will open below if this option is selected. Select a child item and then click OK.
  5. Click OK .

Using the Add Links button

  1. Select the Site Area you would like to link your content to and then click the Add Links button.
  2. Select the content items you would like to add.
  3. Click OK.

Using the Copy button

Copying a content item is different to linking because a new content item is created.
  1. Navigate to a content list.
  2. Select a content item.
  3. Click Copy.
  4. Select a library.
  5. Select a site area or a content item to copy the content item under:
    1. Items you don't have sufficient access to select will be greyed out, however if these items have children you can select, you will still be able to navigate down to select them.
    2. If the selected site area has existing children, you then select how to add the content item within the site area:
      • Select First child to save the new content item as the first listed content item within a site area. Then click OK.
      • Select Last child to save the new content item as the last listed content item within a site area. Then click OK.
      • Select Before specified child to save the new content item before a selected child item. A further selection dialog will open below if this option is selected. Select a child item and then click OK.
      • Select After specified child to save the new content item after a selected child item. A further selection dialog will open below if this option is selected. Select a child item and then click OK.
  6. Click OK.