Specifying content form properties

Specify the characteristics of the content form generated from the authoring template. This can include how sections are displayed, the sites and site areas where content can be saved, and customized help text for the content form.

  1. Select whether a default style sheet component is used when rendering rich text elements in the content form.
    1. Click Select default style sheet. This style sheet will be used on pages where a style element tag is used to reference a style sheet using the parameter source="template".
    2. Select a style sheet component from the list of available style sheet components, or click None if you do not want to apply a style sheet component.
    3. Click OK.
  2. Choose a layout option from the list in the Select content form layout field.
    • Collapsible sections: Organizes the sections vertically and enables the content author to expand and collapse the sections as needed.
    • Labeled sections: Organizes the sections of the content form vertically and separates the sections with a label.
    • Tabbed: Organizes the sections horizontally on the form and provides access to the different sections with tab-like links.
    • No Sections: Arranges all elements on the form vertically without organization by section.
  3. Select Allow elements to be managed by editors to allow content creators to add additional elements. If not selected, the "Manage elements" button will not be visible to content creators.
  4. Select which actions to hide from content creators:
    • Save and close
    • Save
    • Save as
    • Save and read
    • Save and version
    • Preview
    • Apply authoring template
    • Manage Elements
  5. Select how the tool bar will be displayed to content creators:
    • Show top and bottom toolbar
    • Hide top toolbar
    • Hide bottom toolbar
  6. To display button in reverse order, select Reverse the button order within the toolbar.
  7. To create a new site area to store a new content item under, select Create Content under new Site Area. For example, if you create a new content named "yellow" and select the site area named "red" when first saving the content item, a new site area named "yellow" will also be created under the site area named "red". The content item will be saved under the new site area named "yellow" and the path to the content item will be "red/yellow/yellow".
  8. Indicate whether content created with this authoring template can be saved to any available site area or only to those site areas specified by the template author.
    Option Description
    All available site areas Enable the content author to save content created from this template in any site or site area to which the author has access.

    To allow the content author to save the content to only one site area, select Allow only a single site area to be selected.

    Selected site areas only Select specific sites and site areas where the resulting content can be displayed. To select sites and site areas, complete the following steps:
    1. Click Selected site areas only.
    2. Click Add.
    3. Select the site or site area you want to include. To access the site areas for a given site in the navigator, click on the site to display the list of site areas associated with it.
    4. Click OK.
    5. Select the saving option to be applied when the content author saves content created from this template:
      • Allow content item to be placed under a single site area only: Causes the content author to select only one of the site areas in the list when saving content.
      • Allow content to be placed under multiple site areas: Enables the content author to select one or more site areas from the list when saving content.
      • No option: Content is automatically saved to the site areas in the list, and the content author is not provided a choice when the content is saved.
  9. Specify where new content created from this authoring template will be listed by selecting one of the following options from the Placement of new content item field. This will determine where the new content item will be displayed in indexes and navigators.
    • Start
    • End
  10. If you want to override the default help text for the content form with help text specific to your environment, enter the help text in the Content form help text field.

    The help text you create in this field applies to the entire content form. When the content author clicks the Show help link on the content form, the help text is displayed in a dedicated area of the form.

    With the embedded editor provided in this field, you can input help text as HTML. You can format the HTML text using the design view, which provides tool bar buttons for common tasks, or you can work directly with the text in a source view that displays the HTML tagging. If you have previously prepared content in HTML format that you want to include in the help, you can import that content using the embedded editor.

    Note: Although link components can be selected using the insert link button, link components will not work in content form help.
  11. Select the type of version management to use when creating content using this authoring template:
    • Configured default: This will use the default version management setting.
    • Allow users to manually version on demand: This enables users to create versions of content items when desired.
    • Automatically version every update: A new version of the content item is created each time the content item is saved.
    • Do not offer a manual version option, and do not version automatically: Version management is disabled for content items based on this authoring template.