Creating folders

Create a folder to organize documents and other media files.

Folders are similar to directories that you create on your computer. They are containers for documents and other media files, helping you organize your files. You can place documents, files and folders within folders. As you work in a library, you can create your own folder to keep your documents and files separate from other documents and files. You can set up a folder directory structure at the beginning of a project so you can easily find documents and media files.
Note: If the library Manager has locked the folder structure in a library, creating folders in the library is not allowed.

Settings applied to a folder, such as access restriction, apply to the folder's contents as well. Also, when you delete a folder, all of the folder's contents are deleted as well.

To add a new folder:

  1. To create a primary folder, navigate to the top level. To create a subfolder, navigate to the folder under which you want to create the subfolder.
  2. Click New > Folder.
  3. Type a name in the Folder name field.
    Note: You can create names using non-Latin characters (such as Japanese and Cyrillic). However, some characters are invalid, such as asterisks (*), question marks (?), less than and greater than signs (<, >), apostrophes ('), quotes ("), backward and forward slashes (\, /), pipes (|), square brackets ([ or ]), and colons (:). You receive an error message when trying use a name with these characters. Names can contain spaces.

    Folder names are limited to 180 characters. There are limitations on the overall length of the file path for a document, which includes all folder (directory) names containing the document, plus the file name of the document. Any operations that interact with the file system, such as roundtrip editing, must have a file path of less than 180 characters.

  4. Optionally, enter a description for the folder.
  5. Click Create.