Copying and moving documents

Copy or move a document.

You can use the copy and move functions to rearrange documents. Use the copy function to create a copy of a document in another folder. You can copy and move multiple documents at once, so you can rearrange documents quickly and easily.

If versioning is enabled, version information does not transfer when a document is copied. If a document is moved, the version information stays with the document.

Moving a draft document is allowed, but you will not be able to move a document that is checked out by another user.

To copy or move a document:

  1. Click on the down arrow next to the document name to display the menu.
  2. Click More Actions.
    1. To copy the document, click Copy to....
    2. To move the document, click Move to...
  3. In the Choose folder window, select the folder into which you want to place the copied or moved document.
  4. Click OK.
You can use drag and drop to move a document from one location in a library to another location in the same library. You must be the document owner or have the authority to delete in order to move a document. The default behavior for dragging and dropping documents in a library is to move the documents. By setting library preferences, you can change the default behavior to copy instead of move.
  1. Mouse over the line containing the document name.
  2. Click the pattern of eight gray dots in front of the document name and hold down the mouse button.
  3. Drag the document to the location where it will be moved.
  4. When the destination folder name is highlighted, release the mouse button to move the document.
Use drag and drop to copy a document within the library.
  1. Mouse over the line containing the document name.
  2. Click the pattern of eight gray dots in front of the document name and hold down the mouse button.
  3. Drag the document to the location where it will be copied.
  4. When the destination folder name is highlighted, release the mouse button to copy the document.
You can also copy or move a document using the Actions button.
  1. Click the selection box next to the document, or multiple documents, that you want to copy or move.
  2. Click Actions.
    1. To copy the document or documents, click Copy to...
    2. To move the document or documents, click Move to...
  3. Choose a destination location for the document or documents in the Choose folder window.
  4. Click OK.